Purchasing assistant

Purchasing assistant assists the department by materialising orders by ensuring our procurement plan meets the company needs working with national and international suppliers

• Prepare, validate and issue purchase orders and agreements to suppliers according to Keonn ERP requirements or other internal and external requests
• Proactively manage and monitor orders and supply schedules according to established production plans
• Follow up with suppliers regarding missing information or variations in purchase orders
• Communicate with internal parties of interest when significant changes in purchase orders such as cost variations, delays or quality issues impact our purchase plan by proactively seeking alternatives
• Update Keonn ERP with cost variations and new tariffs as well as communicate changes to internal parties of interest
• Send and follow up quotes and lead times requested to suppliers according to internal requests by Keonn internal parties (Procurement, Sales, Production, others)
• Regularly request external and internal stock status and update Keonn ERPs and external ERPs or suppliers
• Search for alternative suppliers upon stock unavailability, price or lead time deviations to planned supply schedule
• Assist in forecast planning regarding lead times and prices for large projects or quotations
• Monitor supplier performance and resolve issues and concerns
• Communicating with your functional manager regularly regarding the efficient flow of goods and services affecting production
• Contact freight forwarding companies as well as negotiate, execute and follow up import transport operations according to production schedules

• At least 2 years of experience in a similar position
• Knowledge of MS Office Suite
• Knowledge of Google Workspace
• Knowledge of incoterms in basic terms
• Ability to establish long lasting relationships with suppliers
• Great attention to detail
• Strong organisational abilities
• Flexibility to operate under changing procurement scenarios
• Ability to switch to isolated purchase disciplines whilst maintaining focus (mechanical, electronical, generalistic, to name a few)
• Ability to work under pressure maintaining high levels of attention during occasional peak periods
• Ability to work as part of an integrated team including continuous iterations with plant personnel, technicians, engineers and managers
• High negotiation skills
• Excellent written and verbal communication skills
• Empathy and collaborative attitude towards internal and external parties
• Fluent in written English is a must. Also spoken and written Catalan and Spanish
• You have an Administrative studies background or similar to adapt to this position
• You are a resident of the EU or are in possession of an EU working permit

• Company that designs and manufactures worldwide RFID equipment for the retail sector
• Young and dynamic work environment
• New 4000sqm corporate building next to Westfield La Maquinista
• Flexible entry hours, agreed with manager until 10:00
• Specialty coffee and table tennis
• Support for online training programs
• Ability to grow in a fast-paced international company