Purchasing assistant

Purchasing assistant assists the department by materialising orders by ensuring our procurement plan meets the company needs working with national and international suppliers

Main tasks

  • Prepare, validate and issue purchase orders and agreements to suppliers according to Keonn ERP requirements or other internal and external requests
  • Proactively manage and monitor orders and supply schedules according to established production plans
  • Follow up with suppliers regarding missing information or variations in purchase orders
  • Communicate with internal parties of interest when significant changes in purchase orders such as cost variations, delays or quality issues impact our purchase plan by proactively seeking alternatives
  • Update Keonn ERP with cost variations and new tariffs as well as communicate changes to internal parties of interest
  • Send and follow up quotes and lead times requested to suppliers according to internal requests by Keonn internal parties (Procurement, Sales, Production, others)
  • Regularly request external and internal stock status and update Keonn ERPs and external ERPs or suppliers
  • Search for alternative suppliers upon stock unavailability, price or lead time deviations to planned supply schedule
  • Assist in forecast planning regarding lead times and prices for large projects or quotations
  • Monitor supplier performance and resolve issues and concerns
  • Communicating with your functional manager regularly regarding the efficient flow of goods and services affecting production
  • Contact freight forwarding companies as well as negotiate, execute and follow up import transport operations according to production schedules

We expect

  • At least 2 years of experience in a similar position
  • Knowledge of MS Office Suite
  • Knowledge of Google Workspace
  • Knowledge of incoterms in basic terms
  • Ability to establish long lasting relationships with suppliers
  • Great attention to detail
  • Strong organisational abilities
  • Flexibility to operate under changing procurement scenarios
  • Ability to switch to isolated purchase disciplines whilst maintaining focus (mechanical, electronical, generalistic, to name a few)
  • Ability to work under pressure maintaining high levels of attention during occasional peak periods
  • Ability to work as part of an integrated team including continuous iterations with plant personnel, technicians, engineers and managers
  • High negotiation skills
  • Excellent written and verbal communication skills
  • Empathy and collaborative attitude towards internal and external parties
  • Fluent in written English is a must. Also spoken and written Catalan and Spanish
  • You have an Administrative studies background or similar to adapt to this position
  • You are a resident of the EU or are in possession of an EU working permit

We offer

  • Company that designs and manufactures worldwide RFID equipment for the retail sector
  • Young and dynamic work environment
  • New 4000sqm corporate building next to Westfield La Maquinista
  • Flexible entry hours, agreed with manager until 10:00
  • Specialty coffee and table tennis
  • Support for online training programs
  • Ability to grow in a fast-paced international company

Apply now